When you look at a week in a restaurant, the same truth always comes back: a lot of human time goes into tasks a machine could do better. Not to replace people — but to free them from what drains them. Here are the 5 workflows to deploy first in a restaurant.
1. Google review replies
Replying to a Google review takes 3 minutes if you do it well. But add up 8 reviews per week, with the pressure not to sound like a robot, and that's an hour lost every week for the owner.
Our workflow detects each new review, classifies it (positive / negative / neutral), generates a reply in the brand's tone, and sends a draft to the owner. They validate in one click or edit if needed. Processing time: 30 seconds per review instead of 3 minutes.
2. SMS booking reminders
No-shows = money lost. A mid-sized restaurant commonly takes 8 to 15 per week. With well-tuned reminders, the target is to bring that down to 2 or 3.
The workflow syncs bookings from the booking system (Zenchef, TheFork, Resy, whatever) and sends an SMS 24h before service, then a second one 2h before. With a confirm/cancel link in one tap. People politely cancel when they're not coming, which frees the table for walk-ins.
3. Automatic stock alerts
Running out of a core ingredient during service is a nightmare. Our workflow monitors stock levels (either via your POS software or via a simple shared Sheet updated by the team) and automatically alerts when a product drops below the critical threshold.
Better yet: we can connect directly to suppliers who accept orders via email or API. The workflow prepares the purchase order and sends it automatically once a week (with human validation before sending in 95% of cases).
4. Auto-generated weekly schedule
Making a schedule takes a manager 2 to 4 hours a week. Our workflow takes team availability (via a simple form) and service coverage constraints as inputs, and generates a first draft schedule the manager just has to adjust.
The gain is mostly mental: you move from "make the schedule" (stressful task) to "tweak the schedule" (light task).
5. Recurring supplier orders
Weekly orders (bread, fresh products, drinks) follow a fairly stable pattern. Our workflow analyzes the last few weeks of orders, adjusts based on actual consumption (via stock), and pre-fills a purchase order.
The owner receives the order on Wednesday evening, validates it from their phone, and the order goes out automatically. Human time: 2 minutes per week instead of 45.
What does it actually cost?
The 5 workflows together fit in our Business offer at €2,497 one-shot. Separate hosting (about €15/month on VPS). No hidden subscription. If one of these 5 isn't relevant for you, we swap it for another — it's all custom.